There are two places to look: Commit (our team software) and USA Swimming.

In Commit

Log in to your Hickam Hurricanes account with COMMIT. Log In at the top of the page. From the menu on the left:

Swimmers → select your swimmer → Performance

Two options there are especially useful:

• Best Times — your swimmer's fastest times recorded with Hickam Hurricanes.
• Time Standards — how close your swimmer is to their next motivational standard, shown in a colour-coded table so you can see at a glance how much time they need to drop.

Through USA Swimming

This is the one to use if you've left the team, want your swimmer's full USA Swimming history, or want to compare against national standards.

Go to usaswimming.org → Times → Data Hub → Access the Data Hub, then search for your swimmer by name. The athlete search is on the right-hand side. You don't need to log in.

Direct link: data.usaswimming.org

Important: these are national USA Swimming standards. They are not the same as Hawaiian Swimming's time standards or championship qualifying times, which are published separately at https://www.gomotionapp.com/team/hslsc/page/about/time-standards

Why don't I see any times?

Times only appear after a swimmer competes in a sanctioned meet. Practice times, time trials and intrasquad swims don't go into USA Swimming's database, and may or may not show in Commit depending on how the event was entered. A brand-new swimmer will have a blank record until their first meet — that's normal.

Short course, long course — why are the times so different?

Times are recorded by course:

• SCY — 25-yard pool
• SCM — 25-metre pool
• LCM — 50-metre pool

They are not interchangeable. A 50 free in a 50-metre pool is a genuinely different race from a 50 free in a 25-yard pool, and every time standard is published separately for each course. Make sure you're comparing like with like.

What do B, BB, A, AA, AAA and AAAA mean?

USA Swimming's motivational standards give swimmers benchmarks to chase as they progress, from slowest to fastest:

B → BB → A → AA → AAA → AAAA

They're based on national performance data and are broken out by age, gender, course and event, so a 10-year-old girl's BB in the 50 free is a different time from an 11-year-old boy's. They're designed as motivation, not as a ranking of your swimmer against the team.

The standards are revised on a four-year cycle, so check you're looking at the current set.

Every competitive swimmer needs a USA Swimming membership. It's separate from your monthly team dues, it's paid directly to USA Swimming, and it covers insurance and meet eligibility.

There are two kinds:

Flex is the introductory membership, for athletes 12 and under. It lets your swimmer train with the team and enter up to two sanctioned meets per membership year. Flex swimmers can't compete at or above the LSC Championship level.

Premium is the full year-round membership. No meet limit, and it's required for LSC Championships, Sectionals, Zones, Futures, Junior Nationals and above.

A few things that trip people up:

• You can upgrade mid-year. If your swimmer starts on Flex and wants a third meet, you pay the difference to move to Premium before the Flex membership expires. You don't start over.
• Memberships run to 31 December, whatever month you join. Everyone renews at the turn of the year.
• The fee has two parts — a national USA Swimming fee and a Hawaiian Swimming LSC fee.
• New registrations are blocked for a short window each year while USA Swimming rolls the season over. If your registration link doesn't work in early September, that's usually why — email the registrar and we'll reissue it.

More detail: USA Swimming Athlete Membership

USA Swimming requires Safe Sport education for both athletes and parents. It's free, it's online, and it takes about half an hour.

Your swimmer takes the age-appropriate athlete course:

• Ages 5–12: Safe Sport for Athletes — Kids
• Ages 13–17: Safe Sport for Athletes — Youth
• Age 18+: the adult athlete course, within 30 days of their eighteenth birthday

At least one parent or guardian completes [PARENT COURSE NAME — confirm current title].

Courses are taken through USA Swimming's LEARN platform at [LEARN LINK]. Parents create the account and give consent for a minor to take theirs.

When you finish, download the certificate and email it to registrar@hickamhurricanes.com. We can't see your completion from our side — the certificate is the only way we know it's done, and it's the single most common reason a new swimmer's paperwork sits open.

Separate from base access: MCCS requires a Waiver of Liability for everyone using the Camp Smith Training Pool. It's a one-page form, one per swimmer.

Download it at https://www.hickamhurricanes.com/mccs sign it, and email it to registrar@hickamhurricanes.com before your swimmer's first practice.

This is a facility requirement, not a team one — we can't waive it, and MCCS sets a minimum age of 5 for pool users, which is why we can't take younger siblings into the water.

TThere are no long-term contracts here. We do need it in writing, though, so that billing stops cleanly and your swimmer's spot is handled properly.

Use the hold/cancellation form:

https://docs.google.com/forms/d/e/1FAIpQLSe_EC6PXTWPry8SbGsIKz6bckvAzDV2I_nHeE5Wh4JFyOQ1kA/viewform

The form is what creates the record. Telling a coach on deck or sending an email doesn't stop the billing — it just means the request can get lost, and nearly every billing problem we have to untangle started that way.

To pause. A hold suspends both your billing and your swimmer's place on the team, in one-month blocks, up to three months in a swim year. Your swimmer keeps their spot and comes back to the same group.

To cancel. Same form, choose cancellation.

Timing. Dues are charged on the 1st of each month. Submit the form by the 15th and it takes effect the following month. After the 15th, the next month's dues will be charged in full and the change starts the month after that. Please give us as much notice as you can — earlier is always easier for everyone.

A word about holds. We offer them because we're a military team. Deployments, TDYs, PCS timing and family emergencies are part of life here, and no family should have to choose between the team and something they can't control. That's what holds are for, and we'll work with you.

They're less suited to a season of another sport. Most clubs don't offer holds at all, and each one we grant leaves a spot unfilled while our fixed costs — pool time, coaching, insurance — carry on as usual. We're a non-profit, so that gap is made up by the families who stay and by fundraising. If it's within your means to stay enrolled and come to whatever practices you can, we'd genuinely rather have you. And if it isn't, tell us on the form — we'd much rather know early and plan around it than find out in January.

If you know you'll be away for several months, say so on the form. Sometimes cancelling and re-registering later is cleaner than holding a spot through a long absence and getting an auto-charge you weren't expecting.

Monthly dues are based on registration group and are charged on the 1st of each month through Commit. Fees are month-to-month — no contract, no season commitment.

If you leave partway through a month, the month is charged in full.

USA Swimming membership and Pre-Comp class fees are separate one-off charges, not part of monthly dues.

Billing questions go to treasurer@hickamhurricanes.com

Log in to Commit. Available meets appear on your dashboard under Upcoming Events.

Open a meet to see the dates, location, course, the events offered and the registration deadline.

How do I sign my swimmer up?

From the meet in Upcoming Events, choose Commit or Decline, then submit.

Please answer either way, even when it's a no. Coaches build relays and session plans off those numbers, and no answer reads exactly like a missing family.

Coaches select the events. You don't pick races — but there's a notes box when you commit, and it's the right place to tell us anything the coaching staff should know: your swimmer has been working on a particular stroke, you can only make the Saturday session, they're coming off an injury, it's their first meet. Coaches read them.

When is the deadline?

Each meet in Commit shows a "Registration closes" date next to it. That's the deadline.

There are no exceptions. Once registration closes, entries go to Hawaiian Swimming and the meet is locked — we can't add a swimmer afterwards, whatever the reason. Put the close date in your calendar the day the meet appears.

Where do I find the meet schedule?

Your coach uploads the meet file to Commit once the host club publishes it. The schedule, event order and session breakdown are all in there.

One thing to be ready for: session start times are often only partly specified. A first session will usually give real clock times — warm-up at 7:30, racing at 8:30, say. A second session frequently just says "upon conclusion of the first session." That's how the host clubs write them, and it's as frustrating for us as it is for you. If a meet timeline is published we'll try to give families an estimate ahead of the day, but plan for the afternoon session to move and don't book anything tight around it.

Does my swimmer have the qualifying times?

Commit will tell you — open the meet and it shows whether your swimmer has the qualifying times for it.

If something doesn't look right, check the official Hawaiian Swimming standards:

https://www.gomotionapp.com/team/hslsc/page/about/time-standards

These are Hawaiian Swimming standards, not the national USA Swimming motivational standards (B through AAAA). A swimmer can be well into the A standards nationally and still be short of a Hawaiian cut. The Hawaiian standards are the ones that decide meet entry here.

Can my swimmer compete on a Flex membership?

Up to a point. Flex allows two sanctioned meets per membership year, and Flex swimmers can't compete at or above the LSC Championship level.

For a third meet, upgrade to Premium before the Flex membership expires — you pay the difference, not the full price again. Do it well before registration closes; we can't enter a swimmer whose membership doesn't cover the meet, and there's no fixing it afterwards.

Memberships run to 31 December regardless of when you joined.

What do meets cost?

Entry fees are set by the host club and change meet to meet, so treat these as ballparks. A typical invitational, per swimmer:

RoughlySwimmer surcharge (once per meet)~$16Team fee (once per meet)~$7.50Each individual event~$4Each relay~$2.50

A swimmer entered in two or three events lands around $35; a swimmer swimming a full programme plus relays is closer to $55–60. Two siblings both swimming everything will run a little over $100 for the weekend. A small card-processing fee is added to the invoice total. Championship and travel meets are priced differently and are usually higher.

How it's billed: you'll get a separate invoice from the treasurer with a "Pay online" link. Meet fees don't go onto your monthly dues.

Entry fees are non-refundable once registration closes, including if your swimmer is sick or scratches on the day. Once entries go to Hawaiian Swimming, the money is already spent on our end.

What do we bring?

Team suit and cap, goggles plus a spare, two towels, water and snacks, and something warm and dry for between races. Meets run long with a lot of sitting, so a chair and something to do earn their space in the bag.

If the meet is on base, the usual transit rules apply: t-shirt, shorts and shoes to and from the pool.

Base access for meets at Camp Smith

Spectators need base sponsorship. Anyone in your party who doesn't hold base access in their own right — visiting grandparents, a friend coming to watch, a babysitter — must be sponsored on. Arrange it well before the morning of the meet; it can't be fixed at the gate.

If your own family doesn't have base access, contact us ahead of the meet and we'll help coordinate.

Carpooling

Worth asking. Meets are long days, parking is limited, and plenty of families are juggling a sibling's game on the other side of the island. Ask around a few days out — someone is usually going your way, and it's one of the easier ways to get to know the rest of the team.

Do parents work the meet?

Yes. Meets don't run without volunteers, and timing is the job we need most.

Each swimmer carries 4 volunteer sessions per year. One session means timing for one session of a meet — a morning or an afternoon, not a whole day. Two swimmers in the family means eight sessions.

No experience needed. You sit behind a lane with a stopwatch and a button, someone walks you through it in five minutes, and you get the best view in the building of your own swimmer racing.

To sign up, or with any question about your sessions, email vicepresident@hickamhurricanes.com.

Where do results go?

Results post to Commit after the meet, and into USA Swimming's database once the host club uploads them — see How to Find Your Swimmer's Best Times.

Only sanctioned meets produce official times. Time trials and intrasquads don't count.

My swimmer is nervous about their first meet

Normal, and it passes. A first meet is about getting in the water, finding the right lane and finishing the race legally. The clock can wait.

Say so in the notes box when you commit — coaches will usually start a new swimmer with a couple of short events rather than a full programme.