Welcome to the Hickam Hurricanes
Your one-stop registration guide. Bookmark this page. Every step, every link, every form you need is here. Questions? Email registrar@hickamhurricanes.com.
⚠️ Add us to your contacts first. Emails from @hickamhurricanes.com sometimes get caught by spam filters. Add registrar@hickamhurricanes.com to your contacts before anything else so you don't miss important updates.
Step 1 is the Family Acknowledgments form (about 8 minutes). Steps 2–5 are below.
About the Team
We're a Parent-Led Private Organization on Camp Smith, year-round through USA Swimming. Our kids succeed with the help of our parent volunteers. Every swimmer needs an active USA Swimming registration and team registration.
Plus: $100 one-time team registration fee · $25 annual equipment fee per swimmer (billed each September 1).
Don't start the steps below until you're sure you're joining. Team registration fees and USA Swimming fees are non-refundable once paid.
Practice schedule & monthly fees
Group | Days | Time | Monthly |
|---|---|---|---|
Novice | Mon–Fri | 3:30 – 4:30 PM | $95 |
Age Group | Mon–Fri | 4:30 – 5:30 PM | $95 |
Juniors & Seniors | Mon–Fri | 5:00 – 7:00 PM | $110 |
Why SafeSport Matters
Our team is SafeSport Certified. We go above and beyond to create a safe, positive environment for every swimmer. The training takes a little extra effort from each family, but it protects our kids first, and our coaches, volunteers, and everyone else second. It's how we build a team culture where every keiki can thrive.
When you PCS to your next duty station, we encourage you to look for another SafeSport-certified team; it makes a real difference. Please don't skip Step 4 below.
5 Steps to Get on Deck
Family Acknowledgments form
About 8 minutes.
Team registration on Commit ($100)
Register your swimmer(s) and pay the one-time fee.
USA Swimming registration
Required for every swimmer.
SafeSport training
Parent + each swimmer.
Camp Smith Liability Waiver
Sign & email it back.
Step 1 is the Family Acknowledgments form; use the Start Registration button above. After you submit it, you'll get a confirmation email with the Camp Smith Waiver, MAAPP, Volunteer Policy, and a Signed Acknowledgments PDF attached. Then complete Steps 2–5 in any order.
Step 1: Family Acknowledgments form
Read and acknowledge the Hickam Hurricanes Membership Agreement, Parent Code of Conduct, Athlete Code of Conduct, Photo Release, MAAPP, and Volunteer Policy. About 8 minutes.
Step 2: Team registration on Commit ($100)
Register your swimmer(s) on Commit Swimming and pay the one-time $100 team registration fee. This is where Commit collects your address, swimmer info, emergency contacts, and payment.
Step 3: USA Swimming registration
USA Swimming membership is required for every swimmer, both to compete in meets and to cover our team's insurance. Most swimmers register as Premium Athletes.
How to register (new swimmers):
- Open the USA Swimming portal.
- Create your parent account first (free), using your own email.
- Once your parent account exists, click "Add Athlete" or "Register a Member."
- For Hickam Hurricanes: LSC: Hawaii Swimming (HI) · Club: Hickam Hurricanes (HICK).
- Use your child's legal name as on their birth certificate.
- Pick Premium Athlete. Finish checkout.
⚠️ Parents and swimmers need separate accounts. Don't use your own email for the child's account; the system will complain.
💡 If anything goes wrong with linking the child and parent accounts, USA Swimming Help is fast and kind. Just go to Help on the menu and submit a help ticket.
A) Swimmers who completed our Pre-Comp classes: Your swimmer may already have a Flex Athlete membership through us. They can keep that Flex membership, but Flex athletes are limited to 2 swim meets per swim year (block parties don't count). After 2 meets, they'll need to upgrade to Premium.
B) Swimmers transferring from another USA Swimming club: Don't create a new account. Log into your existing USA Swimming account, go to your swimmer's profile, and select "Initiate Transfer to Swim Club" using LSC: HI, Club Code: HICK.
No upload needed. Commit links to your USA Swimming membership automatically after Step 2 is complete.
Step 4: SafeSport training (parent + each swimmer)
⏱ This is the longest step on the list, but the most important. Please don't skip it.
Required for both the parent AND each swimmer. Email completion certificates back to the registrar when done.
For SWIMMERS, log in AS THE ATHLETE (not as the parent):
- Ages 5–12: "Safe Sport for Kids"
- Ages 13–17: "Safe Sport for Youth"
Look for this course tile when logged in as the athlete:
For PARENTS, log in as the ADULT:
- "Parents Guide to Misconduct in Sport": Education section of your USA Swimming parent account.
Parent course tile:
Common issues & fixes:
- "It won't let me take the kids course" → you're logged in as the parent. Log in as the athlete. The age error looks like this:
- "I don't see my swimmer" → accounts aren't linked yet. Parent dashboard → "My Family" → click View next to your child → "Create a Login Account." When linking works, your "My Family" view should look like this:
- "Do I have to pay for the parent account?" → No. Parent accounts are free.
Alternative, direct training: if you don't want to set up a child email, take both courses at safesporttrained.org and send a screenshot of the certificate.
Step 5: Sign & email back the Camp Smith Liability Waiver
The waiver is attached to your confirmation email. Print it, sign it, scan or photograph it, and email it back to registrar@hickamhurricanes.com along with your SafeSport certificates from Step 4. Camp Smith requires a real signature; we can't accept an electronic one for this document.
Don't have the email yet? Download the waiver directly.
Send Your Completed Documents
Once Steps 4 and 5 are done, email the registrar with these attached:
- Signed Camp Smith Liability Waiver
- SafeSport completion certificate: parent
- SafeSport completion certificate(s): each swimmer
Schedule Your First Practice 🌊
Once the registrar confirms your file is complete, pick a first practice day.
Your swimmer will receive their two Hickam Hurricane swim caps on day one.
Equipment & Gear
Required for all swim levels: goggles, fins (short fins), kickboard, pull buoy.
Additional for Juniors & Seniors: swim paddles.
We have a small loaner stash on deck, but every swimmer needs their own gear within 2 weeks of starting.
🛒 Swimoutlet: Hickam affiliate link (the team earns store credit on every purchase).
🏊 Agon Swim: team competition suits. Check with the head coach on sizing before purchasing.
Volunteer Requirements
We're a parent-led club; the team only runs because families volunteer.
- 4 volunteer sessions per swim year (Sept 1 – Aug 31) per swimmer
- Multi-swimmer families: requirement reduced by 1 session per additional swimmer; max 10 sessions/year.
- Mid-year starts: prorated by quarter.
- At a meet, 1 session = 1 full shift (typically 3–5 hours).
- Off-meet tasks use a point system (1 pt per task; 4 pts = 1 session; 16 pts = full year).
- Full-session roles: team photographer, committee chair, fundraiser event lead.
Full policy: read the Volunteer Policy.
Stay Connected
- ☐ Added registrar@hickamhurricanes.com to your email contacts
- ☐ Joined the team GroupMe: join link
- ☐ Joined the parent Facebook group: search "Hickam Hurricanes Parents" and request to join
- ☐ Followed the Hickam Hurricanes Facebook page (separate from the parent group)
Questions?
- Registrar: registrar@hickamhurricanes.com
- Head Coach: headcoach@hickamhurricanes.com
- President: president@hickamhurricanes.com
Volunteer-run. Parent-fueled. Military proud. 🌺
Every step, every link, every form. Email the registrar any time.