Aloha
Welcome to the Hickam Hurricanes
Your one-stop registration guide. Bookmark this page — every step, every link, every form you need is here. Questions? Email registrar@hickamhurricanes.com.
⚠️ Add us to your contacts first. Emails from @hickamhurricanes.com sometimes get caught by spam filters. Add registrar@hickamhurricanes.com to your contacts before anything else so you don't miss important updates.
Step 1 is the Family Acknowledgments form (about 8 minutes). Steps 2–5 are below.
About the Team
We're a Parent-Led Private Organization on Camp Smith, year-round through USA Swimming. Our kids succeed with the help of our parent volunteers. Every swimmer needs an active USA Swimming registration and team registration.
Practice schedule & monthly fees
| Group | Days | Time | Monthly |
|---|---|---|---|
| Novice | Mon–Fri | 3:30 – 4:30 PM | $95 |
| Age Group | Mon–Fri | 4:30 – 5:30 PM | $95 |
| Juniors & Seniors | Mon–Fri | 5:00 – 7:00 PM | $110 |
Plus: $100 one-time team registration fee · $25 annual equipment fee per swimmer (billed each September 1).
Don't start the steps below until you're sure you're joining. Team registration fees and USA Swimming fees are non-refundable once paid.
Why SafeSport Matters
Our team is SafeSport Certified — we go above and beyond to create a safe, positive environment for every swimmer. The training takes a little extra effort from each family, but it protects our kids first, and our coaches, volunteers, and everyone else second. It's how we build a team culture where every keiki can thrive.
When you PCS to your next duty station, we encourage you to look for another SafeSport-certified team — it makes a real difference. Please don't skip Step 4 below.
5 Steps to Get on Deck
Step 1 is the Family Acknowledgments form — click the button above to start. After you submit it, you'll get a confirmation email with the Camp Smith Waiver, MAAPP, Volunteer Policy, and a Signed Acknowledgments PDF attached. Then complete Steps 2–5 in any order.
Step 1 — Family Acknowledgments form
Read and acknowledge the Hickam Hurricanes Membership Agreement, Parent Code of Conduct, Athlete Code of Conduct, Photo Release, MAAPP, and Volunteer Policy. About 8 minutes.
Step 2 — Team registration on Commit ($100)
Register your swimmer(s) on Commit Swimming and pay the one-time $100 team registration fee. This is where Commit collects your address, swimmer info, emergency contacts, and payment.
Step 3 — USA Swimming registration
USA Swimming membership is required for every swimmer — both to compete in meets and to cover our team's insurance. Most swimmers register as Premium Athletes.
How to register (new swimmers):
- Open the USA Swimming portal.
- Create your parent account first (free), using your own email.
- Once your parent account exists, click "Add Athlete" or "Register a Member."
- For Hickam Hurricanes: LSC: Hawaii Swimming (HI) · Club: Hickam Hurricanes (HICK).
- Use your child's legal name as on their birth certificate.
- Pick Premium Athlete. Finish checkout.
⚠️ Parents and swimmers need separate accounts. Don't use your own email for the child's account — the system will complain.
💡 If anything goes wrong with linking the child and parent accounts, USA Swimming Help is fast and kind. Just go to Help on the menu and submit a help ticket.
A) Swimmers who completed our Pre-Comp classes: Your swimmer may already have a Flex Athlete membership through us. They can keep that Flex membership, but Flex athletes are limited to 2 swim meets per swim year (block parties don't count). After 2 meets, they'll need to upgrade to Premium.
B) Swimmers transferring from another USA Swimming club: Don't create a new account. Log into your existing USA Swimming account, go to your swimmer's profile, and select "Initiate Transfer to Swim Club" using LSC: HI, Club Code: HICK.
No upload needed — Commit links to your USA Swimming membership automatically after Step 2 is complete.
Step 4 — SafeSport training (parent + each swimmer)
⏱ This is the longest step on the list — but the most important. Please don't skip it.
Required for both the parent AND each swimmer. Email completion certificates back to the registrar when done.
📘 Open SafeSport Walkthrough PDF (with screenshots)
For SWIMMERS — log in AS THE ATHLETE (not as the parent):
- Ages 5–12: "Safe Sport for Kids"
- Ages 13–17: "Safe Sport for Youth"
Look for this course tile when logged in as the athlete:
For PARENTS — log in as the ADULT:
- "Parents Guide to Misconduct in Sport" — Education section of your USA Swimming parent account.
Parent course tile:
Common issues & fixes:
- "It won't let me take the kids course" → you're logged in as the parent. Log in as the athlete. The age error looks like this:
- "I don't see my swimmer" → accounts aren't linked yet. Parent dashboard → "My Family" → click View next to your child → "Create a Login Account."
When linking works, your "My Family" view should look like this:
- "Do I have to pay for the parent account?" → No. Parent accounts are free.
Alternative — direct training: if you don't want to set up a child email, take both courses at safesporttrained.org and send a screenshot of the certificate.
Step 5 — Sign & email back the Camp Smith Liability Waiver
The waiver is attached to your confirmation email. Print it, sign it, scan or photograph it, and email it back to registrar@hickamhurricanes.com along with your SafeSport certificates from Step 4. Camp Smith requires a real signature — we can't accept an electronic one for this document.
Don't have the email yet? Download the waiver directly.
Send Your Completed Documents
Once Steps 4 and 5 are done, email the registrar with these attached:
- Signed Camp Smith Liability Waiver
- SafeSport completion certificate — parent
- SafeSport completion certificate(s) — each swimmer
Schedule Your First Practice 🌊
Once the registrar confirms your file is complete, pick a first practice day:
Your swimmer will receive their two Hickam Hurricane swim caps on day one.
Equipment & Gear
Required for all swim levels: goggles, fins (short fins), kickboard, pull buoy.
Additional for Juniors & Seniors: swim paddles.
We have a small loaner stash on deck, but every swimmer needs their own gear within 2 weeks of starting.
🛒 Swimoutlet — Hickam affiliate link (the team earns store credit on every purchase).
🏊 Agon Swim — team competition suits. Check with the head coach on sizing before purchasing.
Volunteer Requirements
We're a parent-led club — the team only runs because families volunteer.
- 4 volunteer sessions per swim year (Sept 1 – Aug 31) per swimmer
- Multi-swimmer families: requirement reduced by 1 session per additional swimmer; max 10 sessions/year.
- Mid-year starts: prorated by quarter.
- At a meet, 1 session = 1 full shift (typically 3–5 hours).
- Off-meet tasks use a point system (1 pt per task; 4 pts = 1 session; 16 pts = full year).
- Full-session roles: team photographer, committee chair, fundraiser event lead.
Full policy: read the Volunteer Policy.
Stay Connected
- ☐ Added registrar@hickamhurricanes.com to your email contacts
- ☐ Joined the team GroupMe — join link
- ☐ Joined the parent Facebook group — search "Hickam Hurricanes Parents" and request to join
- ☐ Followed the Hickam Hurricanes Facebook page (separate from the parent group)
Policy Documents & Guides
- Camp Smith Liability Waiver
- Minor Athlete Abuse Prevention Policy (MAAPP)
- Hickam Hurricanes Volunteer Policy
- SafeSport Walkthrough (with screenshots)
Questions?
- Registrar — registrar@hickamhurricanes.com
- Head Coach — headcoach@hickamhurricanes.com
- President — president@hickamhurricanes.com
Volunteer-run. Parent-fueled. Military proud. 🌺